Building Excellence Through Service

 Goal

To build a dynamic and committed volunteer team that will support the successful execution of the 10th Plateau Man of the Year Awards (PMYA 2025) — ensuring a world-class experience for awardees, guests, partners, and the media.

Volunteer Units & Responsibilities

  1. Marketing & Social Media Unit

Core Objective: Create excitement and drive engagement before, during, and after the event.

Key Responsibilities:

  • Manage official PMYA social media pages (daily posts, stories, and updates).
  • Engage online communities, respond to comments, and share live event highlights.
  • Support the marketing team in executing digital campaigns and publicity drives.
  • Collaborate with the Creative Unit for visual content and promotions.

Team Lead: Social Media Coordinator

  1. Content & Communications Unit

Core Objective: Shape PMYA’s public voice through compelling, consistent communication.

Key Responsibilities:

Draft press releases, news updates, and event scripts.

Support MCs, presenters, and program anchors with prepared notes.

Manage internal communication among volunteer teams.

Provide post-event stories and write-ups for media circulation and publications.

Team Lead: Communications Officer

  1. Partnerships Support Unit

Core Objective: Strengthen relationships with sponsors, partners, and dignitaries.

Key Responsibilities:

  • Assist in correspondence with partners and sponsors.
  • Support in preparing partnership materials (letters, proposals, reports).
  • Serve as liaison officers for assigned partner organizations.
  • Coordinate hospitality and information for sponsors and special guests.

Team Lead: Partnership Liaison Lead

  1. Awardees & VIP Relations Unit

Core Objective: Provide seamless coordination and support for all award recipients and VIP guests.

Key Responsibilities:

  • Manage communication with awardees and confirm attendance details.
  • Coordinate arrivals, accommodation, and seating for special guests.
  • Prepare briefing packs and manage backstage coordination.
  • Ensure VIP treatment and smooth transitions during presentations.

Team Lead: VIP Relations Coordinator

  1. Logistics & Event Crew

Core Objective: Ensure smooth on-ground coordination and flawless event execution.

Key Responsibilities:

  • Supervise venue setup, branding, and signage placement.
  • Manage registration desks, seating arrangements, and stage logistics.
  • Coordinate ushers, technical team, and security units.
  • Handle event materials (souvenirs, badges, gift packs, delegate kits).

Team Lead: Event Operations Supervisor

  1. Stage & Program Coordination Unit

Core Objective: Manage stage flow, timing, and coordination throughout the awards ceremony.

Key Responsibilities:

  • Ensure proper sequencing of performances, award presentations, and speeches.
  • Coordinate with MCs, ushers, and the production team for smooth transitions.
  • Monitor timing, lighting, and sound coordination during the event.
  • Maintain order and flow of activities on and off stage.

Team Lead: Program Coordinator / Stage Manager

  1. Magazine & Editorial Support Unit

Core Objective: Support the production and launch of the Eminence Magazine – PMYA Special Edition.

Key Responsibilities:

  • Assist in interviews, transcription, and data gathering for awardee features.
  • Support writing, editing, and proofreading of magazine content.
  • Coordinate logistics for the magazine launch segment.
  • Work with photographers and designers to deliver quality editorial output.

Team Lead: Editorial Coordinator

  1. Research & Documentation Unit

Core Objective: Capture insights, moments, and impact stories from the event.

Key Responsibilities:

  • Take detailed notes and compile highlights from event sessions.
  • Conduct short interviews with awardees and guests.
  • Document proceedings for the official PMYA 2025 Post-Event Report.
  • Provide support to the magazine and media teams with quotes and references.

Team Lead: Research & Documentation Officer

  1. Media & Creative Unit

Core Objective: Visually tell the PMYA story and enhance media visibility.

Key Responsibilities:

  • Handle photography, videography, and quick editing for live uploads.
  • Design event visuals, banners, and graphics for print and digital use.
  • Produce highlight reels, interviews, and short recap videos.
  • Support press and media interviews during the event.

Team Lead: Creative Director

  1. Protocol & Hospitality Unit

Core Objective: Manage VIP protocol, ushering, and delegate hospitality.

Key Responsibilities:

  • Coordinate guest reception, ushering, and refreshment services.
  • Ensure VIP seating and protocol arrangements are properly managed.
  • Work closely with the security and logistics teams for crowd control.
  • Maintain a courteous and welcoming atmosphere throughout the event.

Team Lead: Protocol & Hospitality Lead

  1. Publicity & Media Relations Unit

Core Objective:

Drive widespread awareness and media visibility across Plateau State and beyond.

Key Responsibilities:

  • Coordinate press conferences, interviews, and media coverage.
  • Manage relationships with TV, radio, and newspaper outlets.
  • Oversee placement of event jingles, press releases, and community awareness.
  • Mobilize publicity campaigns in local communities and tertiary institutions.
  • Collaborate with Marketing & Creative Units for unified messaging.

Team Lead: Publicity & Media Relations Officer

Volunteer Code of Conduct

  • Uphold professionalism, teamwork, and integrity in all engagements.
  • Be punctual, courteous, and proactive at all times.
  • Represent PMYA’s values of Excellence, Impact, and Service.
  • Follow instructions from team leads and support fellow volunteers when needed.

 

Volunteer Onboarding & Training

All volunteers will undergo a brief orientation and training session prior to the event. This will cover:

  • Event objectives and structure.
  • Communication and conduct standards.
  • Specific team roles and expectations.

Volunteer Benefits

  • Certificate of Service endorsed by COA Media and partners.
  • Access to PMYA sessions, red carpet, and magazine launch.
  • Networking opportunities with awardees, dignitaries, and media figures.
  • Recognition on PMYA’s digital platforms and in post-event publications.
  • Opportunity for outstanding volunteers to join future COA Media projects.

Together, We Deliver Excellence!

Every great event is powered by people who serve with passion.

Join the PMYA 2025 Volunteer Team — Be Part of History.

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